Pre-Award Forms
This webpage contains forms for the proposal and pre-award phases of Climate School sponsored projects. Many of these resources can also be found on through Columbia's Sponsored Projects Administration.
Proposal Forms
All sponsored project proposals at Columbia must be accompanied by a Rascal Proposal Tracking (PT) record, which captures critical project-specific compliance information and all required approvals for proposal submissions. Rascal PTs are essential for formalizing, documenting, and expediting institutional compliance approvals, and to protect the institution during the pre- and post-award processes.
This Proposal Face Page must be used for any proposal that does not otherwise have a place for Authorized Official (AO) signature. All sponsored research proposals submitted by Columbia must have AO approval, whether the sponsor requires this signature or not.
Access Form.
When Columbia is proposed as a subsite on a grant or contract application, and the prime site does not have a proposal face page for subawardees, this form can be used to document the proposed consortium/subaward arrangement.
This form is required any time a consultant is included in a grant proposal. It should be completed and signed by the consultant, and included in the internal documents for the proposal package.
Award Management
The IPASS can be used to request pre-award costs, set up advance projects, or submit rebudgeting or no-cost extension (NCE) requests to SPA.
Access Form.
To be used with the IPASS for internal rebudgeting requests.
Access Form.
The ROS should be used to request outbound subaward agreements through SPA. This should be done as soon as possible after an account setup is complete for any project involving subawards.
Access Form.
User Guide.
Outgoing Subawards
SPA requires multiple forms whenever a proposal includes an outgoing subaward. This list includes:
- Subrecipient v. Contractor Classification Form
- A statement of work (SOW)
- Detailed budget
- Budget justification
- Biosketch/CV for each senior person included in the subrecipient's proposal (NSF guidance here; other sponsors will vary)
- Subaward Face Page, signed by the subrecipient's Authorized Official
- In cases where the total amount intended for subrecipients is greater than 50% of the total prime award (including both direct and indirect costs), a Pre-Award Assessment form is required
- If the subrecipient is a foreign institution, the International Research Questionnaire (IRQ) must be provided (see Annex A and Annex B of the Procedures).
- A copy of the subrecipient's U.S. federally Negotiated Indirect Cost Rate Agreement (NICRA, or IC agreement), if not in the FDP Expanded Clearinghouse (please see notes in the SPA form for additional information if there is no NICRA)
- Subrecipient institutions not in the FDP Expanded Clearinghouse must provide a Subrecipient FCOI Policy Confirmation Form